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Firm Administrator

Tampa, FL 33602

Posted: 06/20/2024 Industry: Legal Job Number: 12644

Job Description

Firm Administrator
Tampa, FL
Direct Hire

TempExperts is recruiting for a Firm Administrator that has 5+ years of HR/Operations experience. In this position you will be at the forefront of hiring and guiding our non-attorney staff, while ensuring smooth operations for our office, facilities, and equipment.

The ideal candidate must have leadership qualities, excellent communication, organizational skills, and a passion for teamwork.

Responsibilities:
  • Supervise non-exempt staff personnel.
  • Recruit, screen, test, hire, and onboard personnel.
  • Administer performance reviews and make salary and bonus recommendations.
  • Ensure responsibilities are fair and equitable
  • Oversee PTO of support staff and ensure coverage during staff absence. Monitors work hour schedules, lunch hours, and overtime.
  • Prepare and deliver disciplinary notices and performance improvement plans.
  • Assists with the planning and execution of office events and functions.
  • Evaluate needs and recommend plans for improving efficiency and use of technology for all offices.
  • Assist in the preparation of the annual budget.
  • Plan seating arrangements, set-up new offices, and move employee seating assignments as necessary.
  • Review and approve monthly vendor invoices.
  • Responsible for file systems and procedures and offsite storage.
  • Maintain facilities and manage the messenger, mail, and delivery services for the offices.
Qualifications:
  • Bachelor's degree in business administration, human resources management or a closely related field or the equivalent experience.
  • 5 -7 years of progressively responsible work experience with legal or other professional service organizations.
  • Must be able to perform the essential duties of the position with time constraints, interruptions, and busy personnel.
  • Ability to travel occasionally and work more than 40 hours per week.
Benefits Include:
  • Competitive salary.
  • 401(k) with match after one year of service (in 2021 the match is 50% of your first 6% of deferrals).
  • PTO and paid holidays.
  • Paid parking.
  • Health insurance, including firm paid HSA contributions for some plan options.
  • Dental insurance | Vision insurance | Firm paid Life insurance | Firm paid Long Term Disability insurance | Aflac Plans.
  • Free in-building gym during available hours.
TempExperts is an Equal Opportunity Employer.

Additional Information

If interested please apply online or call 727.210.7855.
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