Legal Administrative Assistant

Clearwater, FL 33756

Posted: 05/26/2023 Industry: Legal Job Number: 9492

Job Description

A growing Tampa Law Firm is seeking a Legal Administrative Assistant who will perform a variety of duties including calendar management of client meetings and providing efficient administrative support preparing and editing correspondence of legal documents.

Essential Duties and Responsibilities:
  • Experience in E-filing documents with Federal and Florida State Courts
  • Scheduling of Court appearances and depositions; calendaring same
  • Assist attorneys in drafting, proofreading, redacting, and editing (i.e., “redline”) various documents and contracts for correct spelling, grammar, punctuation, format and content.
  • Answer telephone and routine questions from clients and team members and/or route calls to appropriate staff members.
  • Assist with the organization of client materials and attorney work product within our document management system
  • Review and edit pre-bills, ensure they are ready for attorneys’ review and approval
  • Ensure that the clients’ billing requirements are correctly set up
  • Input and edit attorneys’ time
  • Maintain attorneys’ client contact information
  • Submission of new business intake and assist with running conflict checks, opening and closing of client matters
  • Perform administrative duties, such as client file management, general correspondence, expense reports, check requests, etc.
  • Efficiently and thoroughly understand how to use all necessary Firm software
  • Schedule appointments and meetings and keep appointment calendars for the candidate’s team of attorneys
Essential Knowledge, Skills, and Abilities:
  • Excellent communication skills – written and oral
  • Strong organizational and time management skills
  • Detail oriented
  • Client service oriented
  • Advanced knowledge of MS Office applications, including Word, Excel, Outlook, and PowerPoint with aptitude to learn other systems/programs. Experience in iManage (FileSite/DeskSite) is a plus
  • Advanced Adobe professional and Adobe Acrobat
  • Ability to file documents in State and Federal courts
  • Strong analytical skills
  • Ability to multi-task and work well under pressure and meet deadlines
  • Ability to work independently and as a team
  • Effectively communicate and integrate with clients
Educational/Job Experience Requirements:
  • High school diploma from an accredited institution
  • Three (3) years of law firm experience preferred.
  • Availability for overtime as needed
  • offers a full benefits package, a competitive wage, and a team driven work environment.
Locations: Clearwater, FL and Tampa, FL 

TempExperts is an Equal Opportunity Employer.

Additional Information

If interested please apply online or call 727.210.7855.

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